Terms of contract for regular reservations

Standard seasons for reservations:

Winter season for indoor sports facilities and school gyms 1 September–1 June

Summer season for indoor sports facilities 2 June–31 August

Winter season for outdoor sports facilities 16 October–14 April

Summer season for outdoor sports facilities 15 April–15 October

Violations of the contract terms may result in a notice, warning, cancellation of your shift and/or a temporary ban from receiving shifts.

Application and confirmation

Applicants must submit the correct information in their shift application. The application must include the purpose of the shift. You will receive a confirmation for an approved shift reservation. Shifts may not be transferred or sold to another person or community.

Applicants consent to either their community or their own name (both first and last name) being displayed on the Sports Unit website’s public sports facility calendar.

Cancellations and changes

If necessary, the Sports Unit can cancel a standard shift. A written notice will be sent for such a cancellation.

A customer can cancel a standard shift with a seven-day (7) notice period. School gymnasiums with evening guards have a notice period of ten (10) days. Cancellations must be submitted in writing to liikuntapaikkavaraukset@hel.fi.

A standard shift may be cancelled without a notice period before the summer and winter seasons begin before the dates separately stated by the Sports Unit (https://liikunta.hel.fi/en/pages/reservation-of-sports-facilities).

Customers may not cancel individual shifts during an approved standard shift term, nor may they change the user group or purpose of the shift during the season.

Security and activities at the facilities

Shift holders agree to follow the Sports Unit’s regulations and safety instructions for facilities and schools, as well as staff instructions. If you are reserving shifts at independently available schools, you agree to follow the facility’s specific operating instructions (https://liikunta.hel.fi/en/pages/reservation-of-sports-facilities/independent-use-of-school-gyms).

You are responsible for the safety of the activities you organise in the facility. Illegal or immoral activities are prohibited. All activities must aim to improve health and well-being. Bullying, harassment, discrimination or other inappropriate behaviour is prohibited.

Property damage

Shift holders are required to notify the Sports Unit (liikuntapaikkavaraukset@hel.fi) of any damage or breakage in the facility they notice or have caused, as well as to compensate for any damage caused.

Payments and usage of shifts

Fees are paid according to the annually confirmed price list. If the payments are not made within the due date, you will be required to pay a penalty interest. Failure to make payments will result in you losing your shift as well as a ban from being granted new ones.

Unauthorised use of Sports Unit facilities will be invoiced according to the price of the appropriate user group and any possible additional fees. If a shift holder does not use a shift that they have reserved, they will still be required to pay the usage fee. The Sports Unit may cancel a standard shift that goes repeatedly unused.

All facilities and all users are subject to additional usage fees. Additional fees may include those for higher-than-normal energy costs, additional cleaning, additional costs that arise from work arrangements, or the purchase and use of additional equipment, materials, supplies or services.

The Sports Unit retains the right to invoice the user for additional administrative work. Costs for additional administrative work will be invoiced to the customer in the following example cases:

• Reservation, cancellation, change, or investigation work caused by activities that violate the contract terms or regulations.

• Retroactive reservations for unauthorised use of sports facilities or school gymnasiums.

• Reservation or reporting work outside of normal working hours.

Contract term validity and changes thereof

The City of Helsinki retains the right to change these contract terms. The City will notify its customers of changes within a reasonable timeframe before the changes enter into force. The City is not liable for any costs incurred by the customer due to the changes.